Boston Caterers: How to Choose the Best One for Your Business Meeting

boston caterers

There are a lot of Boston Caterers, but how do you choose the right one? In this article, we will discuss all the key factors to consider.

Understanding the Importance of Professional Catering for Business Meetings

Hello, my name is Tony, and I’m the proud owner of Metro Catering, a professional catering company right here in our beloved city. Over the years, we’ve had the pleasure of serving countless business meetings, and I’ve seen firsthand how the right catering can make a significant difference.

You see, food isn’t just about filling our bellies. It’s a universal language that brings people together, sparks conversations, and creates a warm, welcoming atmosphere. And in a business meeting, that can be a game-changer.

I remember one time we catered for a local tech startup. They were hosting a meeting with a potential investor, and they wanted everything to be perfect. We worked closely with them to create a menu that not only catered to their dietary preferences but also reflected their company culture – innovative, vibrant, and a little bit quirky.

On the day of the meeting, we served a variety of dishes, from classic Boston clam chowder to vegan sushi rolls. The investor was so impressed with the attention to detail and the quality of the food that he mentioned it during his speech. He said it showed the company’s commitment to excellence and its ability to think outside the box. And guess what? They secured the investment.

Now, I’m not saying that it was all thanks to the catering, but it certainly played a part. It set the tone for the meeting, made the guests feel valued, and left a lasting impression. And that’s the power of professional catering.

So, if you’re an Office Manager planning your next business meeting, remember this: the food you serve is a reflection of your company. Make it count. Choose a caterer who understands your needs, shares your values, and is committed to delivering an exceptional experience. And if you’re in Boston, well, you know who to call!

Stay tuned for the next part of this series, where we’ll talk about how to define your catering needs. Until then, keep spreading the love through food!

Defining Your Catering Needs: Quantity, Quality, and Variety

As an Office Manager, you’re the maestro conducting the orchestra that is your office. And when it comes to catering for your business meeting, you’re the one who sets the tempo. But how do you ensure you hit the right notes? It all starts with defining your catering needs.


First things first, you need to know how many mouths you’re feeding. This might seem obvious, but it’s crucial to get it right. Too little food, and you’ll have hungry, distracted attendees. Too much, and you’re looking at unnecessary costs and waste.

I recall a time when we catered for a law firm’s annual meeting. They had initially estimated around 50 attendees, but a week before the event, they realized they had forgotten to account for their remote employees who would be flying in. The final count? 75. Thankfully, they informed us in time, and we were able to adjust the quantities accordingly. So, always double-check your attendee list!


Next up is quality. Now, I might be biased, but I firmly believe that quality should never be compromised. Whether you’re serving sandwiches or filet mignon, the ingredients should be fresh, the preparation meticulous, and the presentation appealing.

At Metro Catering, we source our ingredients from local farmers and suppliers, ensuring that our food is not only delicious but also supports our local community. We once catered a meeting for a company that specifically requested locally sourced food. They were thrilled to know that the delicious apple pies we served came from apples picked at a farm just outside Boston!


Finally, variety. Dietary restrictions, personal preferences, cultural diversity – these are all factors that can influence your menu. Offering a variety of options ensures that everyone’s needs are met.

I remember a time when we catered for a company with a diverse team. They had vegetarians, vegans, gluten-intolerant, and meat-lovers. We worked with them to create a menu that catered to everyone’s needs without compromising on taste or presentation. The result? A smorgasbord of dishes that had everyone coming back for seconds!

So, as you plan your next business meeting, take the time to define your catering needs. It might require a bit of effort, but trust me, it’s worth it. And remember, a good caterer will work with you to ensure that your needs are met. After all, our job is to make your job easier!

In the next part of this series, we’ll discuss the role of location and why choosing a Boston-based caterer can be beneficial. Stay tuned!

The Role of Location: Why Choose a Boston-Based Caterer

Let’s dive into our next topic: the role of location in choosing your caterer. You might be wondering, “Does it really matter if my caterer is based in Boston?” Well, let me share a story that might help answer that question.

A few years ago, we were approached by a company located in the heart of Boston. They were planning a last-minute meeting and needed catering on short notice. Because we’re based in Boston, we were able to accommodate their request and deliver fresh, delicious food right on time. Had they chosen a caterer from outside the city, they might have faced logistical challenges that could have affected the quality and timeliness of the service.

Familiarity with Local Regulations and Standards

Being a Boston-based caterer, we’re familiar with the local health and safety regulations, traffic patterns, and even the weather! We know how to navigate the city efficiently, and we’re prepared for those infamous Boston winters. This local knowledge allows us to provide reliable, timely service, no matter the circumstances.

Supporting Local Economy

Choosing a local caterer also means you’re supporting the local economy. At Metro Catering, we source many of our ingredients from local suppliers, contributing to a cycle of local growth. Plus, there’s something special about knowing that the fresh seafood in your clam chowder came from Boston Harbor, isn’t there?

Personalized Service

Finally, being local allows us to offer a more personalized service. We’re not just a faceless corporation; we’re your neighbors. We’re part of the community. We understand the local culture, the trends, the tastes. This allows us to create menus that are tailored to Boston’s unique palate.

So, next time you’re planning a business meeting, consider choosing a local caterer. Not only will you receive high-quality, reliable service, but you’ll also be supporting your local community. And if you’re in Boston, well, you know where to find us!

In the next part of this series, we’ll delve into the importance of evaluating the menu. Stay tuned, and remember: good food is good business!

Evaluating the Menu: Diversity and Dietary Restrictions

In this section, we’re going to talk about a crucial aspect of choosing a caterer: evaluating the menu. Now, you might think, “Isn’t it all just about good food?” Well, yes, but there’s a bit more to it. Let’s break it down.


Diversity in a menu is like diversity in a workplace – it brings richness, variety, and excitement. A diverse menu caters to different tastes, preferences, and cultural backgrounds. It shows your attendees that you value their individuality and want to provide an inclusive experience.

At Metro Catering, we pride ourselves on our diverse menu. From classic Bostonian dishes to international cuisine, we’ve got something for everyone. I remember a time when we catered for a company that had just welcomed team members from India. To make them feel welcome, we included some traditional Indian dishes in the menu. The smiles on their faces when they saw the familiar food? Priceless!

Dietary Restrictions

In today’s world, dietary restrictions are more common than ever. Vegetarian, vegan, gluten-free, dairy-free, nut-free – the list goes on. A good caterer should be able to accommodate these needs without making those individuals feel singled out.

I recall a meeting we catered for where one of the attendees had a severe gluten intolerance. We worked closely with the Office Manager to ensure that not only did we provide gluten-free options, but we also took extra precautions to avoid cross-contamination. The attendee was so grateful that she could enjoy the food without worry. It’s moments like these that remind me why I love what I do.

Taste and Presentation

Of course, let’s not forget the basics – the food should taste good and look good! At Metro Catering, we believe that every dish should be a feast for the eyes as well as the palate. After all, we eat with our eyes first, don’t we?

So, when choosing a caterer for your next business meeting, take the time to evaluate the menu. Ask for a tasting if possible. Ensure they can cater to dietary restrictions. And remember, a diverse menu is a reflection of a diverse and inclusive company.

In the next part of this series, we’ll discuss why experience and reputation matter in catering. Stay tuned, and keep spreading the love through food!

Customer Service: The Hallmark of a Great Catering Company

Let’s talk about a factor that can make or break your catering experience: customer service. In my years of running Metro Catering, I’ve learned that great food, while important, is only half the equation. The other half? Exceptional customer service.


Good customer service starts with clear, open communication. As an Office Manager, you have much on your plate (pun intended!). A good caterer will ease your burden, not add to it. They’ll listen to your needs, answer your questions, and keep you informed every step of the way.

I remember a time when we catered for a company that was hosting an important client meeting. The Office Manager was understandably nervous. We made sure to communicate with her regularly, updating her on our preparations, confirming delivery times, and reassuring her that everything was under control. After the event, she told us that our communication had helped alleviate her stress. That’s what good customer service is all about!


Flexibility is another key aspect of customer service. Things change, and a good caterer should be able to adapt. Whether it’s a last-minute change in the menu, a sudden increase in attendees, or a shift in the event timing, your caterer should be able to accommodate these changes without compromising on the quality of service.

Going the Extra Mile

Finally, great customer service means going the extra mile. It’s about exceeding expectations, not just meeting them. At Metro Catering, we believe in adding those little touches that make a big difference. Maybe it’s a personalized menu, a special dish for a VIP attendee, or a surprise dessert. It’s these details that turn a good catering experience into a great one.

So, as you plan your next business meeting, remember this: great customer service is the hallmark of a great catering company. It can make your job easier, your event smoother, and your attendees happier. And if you’re in Boston, well, you know who to call!

In the next part of this series, we’ll discuss navigating the cost of catering services. Stay tuned, and remember: good food is good business!

Pricing and Budget: Navigating the Cost of Catering Services

Let’s tackle a topic that’s often a deciding factor when choosing a caterer: pricing and budget. As the owner of Metro Catering, I understand that budget constraints are a reality for many businesses. But I also believe that great catering doesn’t have to break the bank. Let’s explore this further.

Understanding Pricing

First, it’s important to understand what goes into the cost of catering. It’s not just the food. It’s also the labor (cooking, delivery, setup, service), equipment, overhead costs, and of course, the caterer’s expertise and creativity. When you hire a caterer, you’re not just buying food – you’re buying a service, an experience.

Setting a Budget

Setting a budget for your catering needs is a crucial step. It helps you narrow down your options and manage expectations. But remember, the cheapest option isn’t always the best. Quality, reliability, and service are just as important, if not more so.

At Metro Catering, we’ve always believed in providing value for money. I recall a time when we catered for a small startup with a tight budget. We worked with them to create a menu that was affordable yet impressive. We opted for high-quality, locally sourced ingredients and simple, flavorful dishes. The result? A successful meeting that didn’t break the bank!

Transparency and Flexibility

Finally, look for a caterer who is transparent and flexible with their pricing. They should be able to provide a detailed quote and be willing to work with your budget. At Metro Catering, we offer various packages and a la carte options to cater to different budgets. We believe that every business, big or small, deserves great catering.

So, as you plan your next business meeting, remember this: navigating the cost of catering services is about understanding pricing, setting a budget, and finding a caterer who offers transparency, flexibility, and value for money. And if you’re in Boston, well, you know who to call!

In the next part of this series, we’ll discuss logistics and delivery. Stay tuned, and remember: good food is good business!

Logistics and Delivery: Ensuring Timely and Efficient Service

Let’s delve into a crucial aspect of catering that often goes unnoticed until it goes wrong: logistics and delivery. As the owner of Metro Catering, I can tell you that behind every successful catering event, there’s a well-executed logistical plan. Let’s explore why this matters.


In the world of business, time is money. Your caterer should respect this. Food should be delivered and set up on time, every time. A delay can disrupt your meeting schedule and leave a negative impression on your attendees.

I recall a time when we catered for a company hosting a series of back-to-back meetings. The timing was tight, but thanks to our meticulous planning and efficient team, we were able to deliver, set up, and clear up the schedule for each meeting. The client was so impressed with our punctuality that they became a regular customer!


Efficiency in delivery and setup is also crucial. Your caterer should be able to set up quickly and quietly without disrupting the meeting. They should also clear up promptly and leave the space as clean as they found it.

Equipment and Transportation

Finally, your caterer should have the necessary equipment and transportation to deliver your food in optimal condition. At Metro Catering, we have temperature-controlled vehicles to ensure that hot food stays hot, and cold food stays cold. We also have a range of serving equipment to suit different settings and preferences.

So, as you plan your next business meeting, remember this: logistics and delivery matter. They ensure timely, efficient service and contribute to a smooth, successful event. And if you’re in Boston, well, you know who to call!

In the next part of this series, we’ll discuss the value of eco-friendly catering. Stay tuned, and remember: good food is good business!

Sustainability Practices: The Value of Eco-Friendly Catering

Let’s talk about a topic that’s close to my heart: sustainability in catering. As the owner of Metro Catering, I believe that we have a responsibility to do our part for the environment. And as Office Managers, you have the power to support eco-friendly businesses. Let’s explore why this matters.

Reducing Waste

Catering can generate a significant amount of waste, from food leftovers to packaging. An eco-friendly caterer will have practices in place to minimize this. At Metro Catering, we carefully plan our portions to reduce food waste. We also use reusable or compostable serving ware whenever possible.

I remember a time when we catered to a company that was passionate about sustainability. They were thrilled to learn about our waste reduction practices and our use of compostable serving ware. It aligned with their values and helped them feel good about their choice of caterer.

Sourcing Locally

Sourcing ingredients locally is another way caterers can reduce their carbon footprint. It reduces transportation emissions and supports local farmers and suppliers. At Metro Catering, we’re proud to source many of our ingredients from local suppliers. Plus, it ensures that our food is as fresh as can be!

Offering Vegetarian and Vegan Options

Did you know that plant-based foods generally have a lower environmental impact than animal-based foods? By offering vegetarian and vegan options, caterers can cater to diverse dietary preferences and contribute to sustainability.

So, as you plan your next business meeting, consider choosing an eco-friendly caterer. It’s a small step that can make a big difference. And if you’re in Boston, well, you know who to call!

In the final part of this series, we’ll share a case study of why Metro Catering is a top choice for Boston business meetings. Stay tuned, and remember: good food is good business!

Case Study: Why Metro Catering is a Top Choice for Boston Business Meetings

As we wrap up this series, I’d like to share a case study that encapsulates why Metro Catering is a top choice for business meetings in Boston. It’s a story that brings together all the elements we’ve discussed: understanding your needs, local sourcing, diverse menus, experience, reputation, customer service, budget-friendly options, efficient logistics, and sustainability.

The Client

Our client was a Boston-based tech company planning a crucial all-hands meeting. They were expecting around 100 employees, including some who were flying in from their international offices. The meeting was not only about business updates but also about team building and celebrating their recent successes.

The Challenge

The company wanted a caterer who could provide a diverse menu to cater to their international team’s varied tastes and dietary restrictions. They also wanted locally sourced, eco-friendly catering that would align with their company’s commitment to sustainability. And, of course, they needed reliable, efficient service that would fit within their budget.

The Solution

As a Boston-based caterer with a diverse menu and a commitment to sustainability, Metro Catering was a perfect fit. We worked closely with the Office Manager to understand their needs and preferences. We created a menu that included Boston classics, international dishes, and vegetarian and vegan options, all made with locally sourced ingredients.

On the day of the meeting, our team delivered and set up the food on time, ensuring everything ran smoothly. We also used compostable serving ware to minimize waste.

The Result

The meeting was a success. The attendees enjoyed the food, and the Office Manager appreciated our efficient, hassle-free service. The company was particularly pleased with our commitment to sustainability and local sourcing, which resonated with their values.

This case study is just one example of how Metro Catering goes above and beyond to provide exceptional catering services for business meetings in Boston. We understand the unique needs of businesses, and we’re committed to delivering quality, value, and a memorable experience. So, if you’re planning a business meeting in Boston, well, you know who to call!

Thank you for joining me in this series. I hope it’s been helpful and informative. Remember: good food is good business!

Please get in touch with Tony at Metro Catering today!

This article was written in Boston, Massachusetts